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VA Medical Center

 

 

Guides

(Handbook & Information)

Policies & Procedures

Questions? Problems Concerns

Research Study Participants

Links

(Training, Education, and Reference Materials)

To assist you with your research project and for your convenience, forms are editable  in PDF or Word version. If you have questions about any of these forms, concerns, or comments, please contact us for more information.  

If using a PDF version, please review the important information below.

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FORMS

Descriptions

Project Submissions

General Forms that are required for all project submissions

Human Studies

Forms required for projects that involve human participants

Animal Studies

Forms that are required for projects that involve the use of animals

Employee & Financial

Forms that are required for new employees, WOC, training, and credentialing

Travel & Miscellaneous

VA Forms that are required when traveling, requisition, space request, laboratory self-inspection, equipment turn-in request, etc...

SCIRE

Forms that are used by SCIRE for traveling, reimbursements, subject payment, check deposit, etc...

VALBHS

 

FORMS FOR ALL SUBMISSIONS

Guides

(Handbook & Information)

Policies & Procedures

 

HUMAN STUDIES

ANIMAL STUDIES

EMPLOYEE & FINANCIAL

TRAVEL & MISCELLANEOUS

SCIRE

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bullet Checklist and Instructions
bullet Submission Checklist  Instructions (Rev. April 03, 2007)
bullet Security Requirements for VA Research Information
bullet Certification by Principal Investigators Security Requirements for VA Research Information
bullet Appendix C
bullet Appendix D
bullet VA Research Data Security & Privacy Web Course log on instruction for VA Employee
bullet VA Research Data Security & Privacy Web Course for  NON-VA Employee
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Impact Estimation (new projects) Click here for Unit Cost Estimation Table)

bullet Impact Estimation Worksheet Laboratory  03/31/2008
bullet Impact Estimation Worksheet Pharmacy   03/31/2008
bullet Impact Estimation Worksheet Radiology   03/31/2008
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General Forms

bullet Guidelines For Narrative Description of Proposed Research
bullet R&D Prospectus of Research Study Form
bullet VAF 10-1436 Project Data Sheet and Abstract
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Disclosure of Interest Requirements

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Disclosure of Relationships and Financial Interests

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VA Technology Transfer Forms

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Safety (new & continuing)

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Research Protocol Safety Survey (VAF 10-0398)

NOTE:  Additional forms are required for projects involving human or animal subject.

If Applicable:

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Radiation Use

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Application for Radiation Film Badge

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Application for Radioisotope Use

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Radioactive Waste Sewer Disposal Log

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Radioisotope Possession Disposal Log

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Request for Acquisition of Radioactive Materials

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Weekly Monthly Area Radiation Survey

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Weekly Monthly Wipe Test Record

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Merit Review
bullet 0-1313-1 Form (Merit Review Application)
bullet 10-1313-2 Form (Summary Description of Program and Project)
bullet 10-1313-3 Form (Current Funds and First Year Request)
bullet 10-1313-4 Form (Estimate of Project Expenses)
bullet 10-1313-5_6 Form (Investigator's Biographical Sketch)
bullet 10-1313-7 Form (Investigator's Total VA and Non-VA Funding)
bullet 10-1313-8 Form (Total VA and Non-VA R&D Support)
bullet 10-1313-13 (VHA R&D Career Development Letter of Intent Cover Page)(09/22/06)
bullet Instructions for Submitting a Career Development Letter of Intent(09/22/06)
bullet DRAFT VHA Handbook 1202.1 Merit Award Program for BLR&D/CSR&D (June 8th, 2006)
bullet Merit Review Entry Program (MREP) (January 2005)
bullet Suggested Merit Review Board Memo
bullet Reviewer Suggestions by PI
bullet Merit Review Submission Deadlines for Calendar Year 2007

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For Reviewers
bullet R&D Committee Project Review (Primary Reviewer's Comments)

HUMAN STUDY

FORMS

 

Guides

(Handbook & Information)

Policies & Procedures

 

PROJECT SUBMISSIONS

ANIMAL STUDIES

EMPLOYEE & FINANCIAL

TRAVEL & MISCELLANEOUS

SCIRE

 

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Project Submissions

 
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Human Studies Training & Credentialing
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Release of Information Form

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Scope of Practice Form

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CITI Training Instructions

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Application & Form
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Criteria for Expedited Review Worksheet

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Exempt Eligibility Determination Form

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Application for IRB Review

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Application for IRB Review Supplement

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Investigational Drug Information

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Investigational Device Plan

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Informed Consent Guidance and Template (VA Form 10-1086)

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Waiver of Consent and Authorization Request Form

 

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HIPAA Forms
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HIPAA Authorization

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HIPAA Physician Referral Authorization

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HIPAA Physician Referral Revocation

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HIPAA Revocation

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HIPAA Waiver for Screening and Recruitment

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HIPAA Waiver of Authorization

 

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Investigational Drug Information Record (VAF 10-9012)

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Application for Continuing Review (06/12/07)

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IRB Request for Modification

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Documentation & Reporting
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Standardized Template for CPRS Notes

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Unanticipated Problems & Deviation Notification

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Non-local Adverse Event Notification

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Local Serious or Unexpected Adverse Event Notification

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Pre-audit Questionnaire

bullet Enrollment of Non-Veterans

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For Reviewers
bullet IRB Pre Reviewer Worksheets
bullet IRB Reviewer Worksheets for New Projects
bullet IRB Reviewer Worksheets for Continuing Projects
bullet IRB Reviewer Worksheets for Informed Consent (ICF)/HIPAA Authorization
bullet Expedited Review Criteria Worksheet
bullet IRB Meeting Discussion Worksheets

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Study Monitor Visits
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Procedures for Visiting Study Monitors 2-21-2007

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Study Monitor Instructions

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Study Monitor Follow-up Memo

ANIMAL STUDIES

Guides

(Handbook & Information)

Policies & Procedures

PROJECT SUBMISSIONS

HUMAN STUDIES

EMPLOYEE & FINANCIAL

TRAVEL & MISCELLANEOUS

SCIRE

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Project Submission
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Animal Component of Research Protocol (ACORP)

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Occ Med Questionnaire (e-version) Annual Health Surveillance Questionnaire for Personnel Working with Laboratory Animals

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Notification of Multiple Use of an Anesthetized Animal

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IACUC Annual Progress Report 2007  

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Request to Modify Animal Use

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Other
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Reviewer Worksheet for Annual Progress Report

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Animal Order Form Hardcopy

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Experimental Surgical Record

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Memo Notification of Transfer of Organ-Tissue-Blood of Euthanized Animal to Approved Investigator

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Ordering Controlled Substances - Vista Instructions

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Research Weekly Count Log

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Research Log For Green Sheets

EMPLOYEE & FINANCIAL

 

Guides

(Handbook & Information)

Policies & Procedures

 

 

PROJECT SUBMISSIONS

HUMAN STUDIES

ANIMAL STUDIES

TRAVEL & MISCELLANEOUS

SCIRE

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Employee (New and WOC)
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VA Research Data Security and Privacy Training Course Instructions

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WOC Appointment Request Form

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Employee Risk Assessment

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Human Resource Appointment Memo

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Appointment Affidavits (SF-61)

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Continuation Sheet for Questionnaires (SF-86a)

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Declaration for Federal Employment (OF 306)

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Employment Eligibility Verification Form I-9
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Optional Application for Federal Employment OF 612
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Questionnaire for Non Sensitive Positions (SF-85)
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VA-WOC Appointee Intellectual Property Agreement
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VAF 5578 Applicant's Statement of Selective Service Registration Status
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Automated Information Systems (AIS) Security Access Notice and Statement of Understanding
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Fingerprinting Verification
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Request for Staff to Access Research Secured Area (Attachment A)

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Request for Staff to Access Research Secured Area (Attachment B)

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Training & Credentialing
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Request, Authorization, and Certification of Training (In Lieu of SF 182)

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Education Confirmation Form

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Education Verification Instructions

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Phone Verification of Education

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Release of Information Form

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Sample Letter to Schools

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Scope of Practice Form

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CITI Course Instructions

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VA Research DATA Security and Privacy Web Course Instructions

TRAVEL & MISCELLANEOUS

Guides

(Handbook & Information)

Policies & Procedures

 

PROJECT SUBMISSIONS

HUMAN STUDIES

ANIMAL STUDIES

EMPLOYEE & FINANCIAL

SCIRE

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Travel
bullet Travel Voucher (Automated Standard Form-ASF 1012)
bullet Request for Approval of Acceptance of Gifts or Donations or Travel/Subsistence Expenses in connection with Official Travel VHA Faculty Employee (VAF 10-0101b)
bullet Claim for Reimbursement for Expenditures  on Official Business (ASF 1164)